Confirm trade distribution and terms
Verify Ingram availability and metadata
Confirm that every format of your book is listed in Ingram's system with correct metadata, price, and availability, since Ingram feeds most bookstore and many library orders.
Authors often hire help with this: metadata or distribution.
Why it matters
Ingram's record is the one most bookstores and many library vendors rely on. A wrong price, a missing format, or a not-yet-available status at launch means lost orders that nobody reports to you. Because the data flows outward, fixing it at Ingram fixes it in many places at once.
Your part
- What you do
- Verify. Someone else may do it. Inspect the result yourself.
- Who normally owns it
- Publisher and Author and Distributor. Publisher or distributor feeds the data; author verifies through them or a bookstore
- When
- When records first appear, and again at launch (Confirm trade distribution and terms: twelve to three months before publication, before preorders open)Checked September 13, 2026 (opens in a new tab)
Your part changes with your publishing route.
How to do it
The full walkthrough
Ingram is the largest book wholesaler and distributor in the United States and supplies retailers and libraries worldwide. Its database is where most bookstores look up a title before ordering, and its data feeds many online retailers and library vendors. If Ingram's record for your book is wrong, the error is copied outward.
Verification means checking that each ISBN appears in Ingram's system with the correct title, subtitle, contributors, format, price, publication date, page count, and availability status (stock on hand, print-on-demand, or not yet published). Authors do not have direct access to Ingram's ordering system, so the check is done by asking the publisher or distributor to confirm, or by asking a bookstore or library to look the ISBN up.
Ask whoever feeds Ingram when the records go live, and request a screenshot or a confirmation. If you publish through a print-on-demand platform in Ingram's network, your dashboard shows your settings, but the record a bookstore sees can differ, so ask a store to look the ISBN up.
Do this when records first appear (usually three to six months out) and again at launch, because metadata changes between the two.
Common mistakes
- Trusting the platform dashboard instead of what a bookstore sees.
- Checking once at six months and never again.
- Assuming the ebook is in Ingram because the print edition is.
- Reporting an error to Ingram directly when the fix has to come from the publisher's feed.
Identifiers for Verify Ingram availability and metadata
Set a status on any record and it joins this step. All book identifiers.
| My status | Identifier | Why this matters | Yours |
|---|---|---|---|
| Ingram The wholesale catalog most bookstores and libraries order from, plus IngramSpark, the self-publishing platform that feeds into it. | This decides whether a bookstore or library can order your book through the channel most of them use, and on what terms, so when a shop says it cannot order your book this is usually where the answer sits. Ingram's data also reaches many retailers and library vendors, so an error in the record can surface in several places. Traditionally and hybrid published authors normally ask whether the title is in Ingram wholesale, at what wholesale discount, and whether it is returnable, since those are the two terms a bookseller checks before ordering; if you publish the book yourself, you set the discount and the return policy in IngramSpark, and both have real money attached. Get the discount and return terms in writing, then check that the title record matches the other major listings. | Nothing to record | |
| ONIX for Books ONline Information eXchange: the standard file that carries your book's details from your publisher or platform out to retailers and libraries. | If your subtitle is wrong at one retailer, that is one mistake; if it is wrong at a retailer, in a library catalog, and on Google Books, that is usually not three mistakes but one, in the feed, copied three times. It also explains why correcting it in one store often does not stick, because the next feed writes the old value back over your correction. Nobody acts on the feed directly: traditionally and hybrid published authors normally find out who owns it, which is the publisher's metadata or operations team and sometimes a separate distributor, and send corrections there, while a self-published book's feed is generated by the platform from the fields you filled in on its dashboard. Find the person or team that owns the book's feed so a correction goes to the source that can keep it fixed. | Nothing to record |
What done looks like
- Each ISBN found in Ingram's system with correct title, contributors, format, price, page count, and publication date.
- Availability status correct for the date: on order before publication, in stock or print-on-demand after.
- Confirmation from the publisher, distributor, or a bookstore with access, recorded with the date.
- The check repeated at launch.
- Any error reported upstream to whoever controls the metadata feed.
Evidence. Done means someone says the work happened. Verified means you checked the confirmation, link, or public record yourself.
Ask your publisher
Copy this into an email. Replace the bracketed parts with your details.
Sources and last checked
- Official source
- Official source (opens in a new tab)
- Last checked
- September 13, 2026
- How confident we are
- Verified
Rules and deadlines change. We last checked this information on September 13, 2026. If you see something that needs updating, please tell us.
