Check how libraries identify the author
Check how libraries file your name (VIAF)
Search VIAF (Virtual International Authority File) after libraries have cataloged your book. There's nothing to claim there, so record the identifier if the entry is right and take errors to a cataloger who can fix the source record.
Authors often hire help with this: library or cataloging.
Why it matters
Library catalogs worldwide use these authority files to decide which books shelve under your name. A cluster that mixes two authors sends readers looking for you to someone else's books, and the error propagates to every catalog that syncs with it. Monitoring VIAF is the cheapest way to notice, even though the correction has to go through a library.
Your part
- What you do
- Monitor. Check again on a schedule, or after something changes.
- Who normally owns it
- Author. Author searches and monitors; participating libraries hold and correct the records
- When
- After library authority records exist, typically some months after publication, then annually (Check how libraries identify the author: after publication, once a library has cataloged the book)Checked September 14, 2026 (opens in a new tab)
How to do it
The full walkthrough
VIAF (the Virtual International Authority File) is a service that links the name authority records created by national libraries and other participating institutions around the world. When the Library of Congress, the British Library, and the national library of another country each have a record for the same author, VIAF clusters them so systems can tell they are one person.
VIAF is not a profile. You cannot claim it, log in to it, or edit it. It reflects what participating authority files say, and it changes when those files change. That is why this item comes after publication: there is nothing to see until at least one library has created a name authority record for you.
For traditionally published authors with library distribution, a record often appears within months of publication. Hybrid and self-published authors whose books reach libraries may also appear, though it can take longer and is not guaranteed.
Search viaf.org (opens in a new tab) by your name. Look for a cluster that lists your books. If two clusters exist for you, or one cluster mixes you with a namesake, the fix happens in the source authority file, which means a cataloger at a participating library, not you. Note the cluster identifiers and the problem, and raise it with a librarian who can route it.
How to search, exactly. Go to viaf.org (opens in a new tab) and search under every form of your name you have published under: full name, initials, maiden or former names, and any pen name. Each result is a cluster, a bundle of the national library records that VIAF believes are the same person. Open yours and read the titles it lists; a cluster that carries someone else's books, or two clusters that are both you, is the problem this item exists to catch.
Who fixes it, and how to find them. VIAF takes no corrections from authors; it mirrors the national files, so the fix is made there (in the United States, the Library of Congress name authority file) and flows through. The people who can make it are catalogers. Ask, in this order: your publisher's cataloging or metadata staff (your editor can point you to them); the cataloging or metadata department of a university library near you (search the library's staff directory for "cataloging" or "metadata" and email that person directly); and failing both, a reference librarian at your public library, who can route the request. Send the facts that tell you apart: full name, birth year, your books with their ISBNs, and the link to the wrong cluster.
Common mistakes
- Treating VIAF as something to claim or register for.
- Searching before any library has cataloged the book and concluding something is wrong.
- Contacting VIAF or OCLC (the cooperative that hosts it) directly for a correction, when the source library holds the record.
- Confusing VIAF with ISNI (the International Standard Name Identifier). They are related but separate.
Identifiers for Check how libraries file your name (VIAF)
Set a status on any record and it joins this step. All author identifiers.
| My status | Identifier | Why this matters | Yours |
|---|---|---|---|
| VIAF The Virtual International Authority File: a service that links the records different national libraries keep for the same author. | If your books are split across two entries, or mixed in with another writer's, this is where you can see it, because it draws together what the contributing library files say about you. A first-time author will often find nothing here yet, and that is normal rather than a gap. Nobody on any route can claim, create, or edit an entry, so all three routes do the same thing, which is look; a wrong cluster is a symptom of a problem in one of the source files, and the fix normally has to be made there, through a cataloger or the relevant national library. Check that the works in the cluster are yours and record the identifier if the cluster is right. | Add your VIAF number | |
| LC/NACO name authority record The record that fixes one authorized form of your name for library catalogs and keeps you apart from writers with similar names. | A name authority record is the library record used to identify you as an author and distinguish you from other people with the same or similar names. It includes an authorized access point, the standardized form of your name used in library catalogs that follow Library of Congress practice. The record helps libraries connect your books to the right person, so if it is wrong, incomplete, or confused with another person, your books can be associated with the wrong author or become harder to find together. Most new authors won't have a name authority record until a library has a reason to create one, and that's normal. Authors can't create or directly edit their own LC/NACO authority records, so the practical step for every publishing route is to search and check. Traditionally and hybrid published authors may be able to get help through their publisher's library-facing staff, while self-published authors will generally need to work through a library or cataloger that participates in NACO. Search every name you publish under and keep enough identifying information handy for a cataloger to distinguish or correct your record if needed. | Add your Library of Congress name ID | |
| NACO The Name Authority Cooperative Program: the arrangement that trains and authorizes the librarians who create name records. | In practice this matters only once something has gone wrong, such as your books being filed under another writer's name or your own books being split between two entries. The useful thing to know is that the fix has to be made by a trained cataloger at a participating institution and that no fee shortcuts it, so a service offering to create your authority record for money should be treated with suspicion. There is nothing to join and no real difference between the routes here: on all three, the only move is normally to ask, at a university library, a large public library, or through the publisher's library-facing staff. Find a cataloger who can act and give that person the plain facts that separate you from another author. | Nothing to record |
What done looks like
- A VIAF search after your first library records exist, and again a year later.
- The VIAF cluster identifier recorded in your Book Identity Sheet if a correct one exists.
- Any duplicate or mixed cluster documented with the identifiers involved.
- A correction request sent through a participating library or the relevant national library, with your canonical biography page as evidence.
- Every form of your name searched, including pen names, and the cluster's titles read, not just its heading.
Evidence. Done means someone says the work happened. Verified means you checked the confirmation, link, or public record yourself.
Sources and last checked
- Official source
- Official source (opens in a new tab)
- Last checked
- September 14, 2026
- How confident we are
- Needs verification
Rules and deadlines change. We last checked this information on September 14, 2026. If you see something that needs updating, please tell us.
